Within IAPC a file of all its cooperants is kept for administration. In this file personal details are stored of cooperants and other contacts.
For cooperants these details consist of: name, initials, last name prefix, last name, address, postal code, place of residence, province, country, phone number and email address and login-tokens. For contacts this details can exists of: name, last name prefix, name, address, postal code, place of residence, province, country, phone number, email address and website. Cooperants and contacts can both be part of committees, which is also stored in the same system.
IAPC keeps track of the following data in the copro-file:
The aim of keeping track of this data is for the fulfilment of the following goals:
For the data in the cooperant file a storage term of two years (after last activity) is used. Exceptions due to historical reasons are:
With login credentials cooperants are able to login at the webservices of IAPC. The board of IAPC is responsible fort he processing of personal data in the cooperant file, they are supported by the authorised members of the committee “Beheer/Syscom”.
Every cooperant can get insight to the data kept on him by logging in with their login credentials on the website. Contacts can ask for insight from the board of IAPC.
Both contacts as cooperants can ask for removal of their personal data from the cooperant file at the board of IAPC. All data which has to kept stored due to legal reasons, will only be removed after this legal term